Analyze and Plan using 7 simple questions

3 10 2006

Who – What – When – Where – Why – How – How much

Project management, organizing a team, writing a business plan, creating strategies, planning meetings, running day to day operations, general analysis and problem solving can be facilitated and improved by using a simple application of 7 basic questions.

The application of the standard reporters’ questions of who, what, when, where, how and how much to a specific situation will help organize the process of analysis and planning.

In order for this system to work, all the questions and answers should be written down. You’ll be building a visual map while defining the objectives, tools, resources, bottlenecks, time limits and chronologies of the problem. It will become clear what the real goals are, what is required, what is missing, who should be involved and when the tasks should be accomplished.

Who – Who is or will be affected by the decision or process? Who are the participants? Who will be involved or affected in some way by the project?

What – What are the objectives and desired results? What is the problem or challenge? What are the options available? What tools are required?

When – When is this supposed to happen? Define the deadlines, time limits and chronologies.

Where – Where is it going to happen? The physical place or space should be defined and examined.

Why – Why are we doing this? Why are we doing it this way or by this procedure? Why is it occurring?

How – How are we going to do it? The mechanisms, requirements, and processes needed in order to achieve the goal.

How much – How much is it going to cost?

Example – You are asked to give a speech on the sales results in Mexico for the last quarter for the upcoming Board of Directors meeting on January 10.

Who – The audience is the Board of Directors. The sales department, marketing, logistics and finance departments have the numbers and explanations of the results. Who is responsible for the agenda, audiovisual set up, room reservations? Are any other members of the company required to attend the presentation? You are the project leader and responsible party for the presentation.

What – The presentation is directed at the Board of Directors, they want to hear about results, expectations and strategies of the sales in Mexico. What questions will they ask, what aspects of the business will be of interest or concern? What information is important?

When – The meeting is January 10. You’ll need all the pertinent sales information by what date? It has be polished into a concise presentation by what date?

Where – The meeting will be held where? How big is the room, what equipment will be required for the presentation.

Why – Why do they want to review this information, is there a problem, is it routine? Why me?

How – Will you give a visual media presentation along with documents? What graphics will you show? Will you be the only speaker? Will the presentation style be serious, upbeat, creative or different from other presentations?

How much – Do you have a budget for the presentation and required materials? Do you have to fly in the Mexican sales representative to be present at the meeting? Do you have to rent equipment, hire caterers or provide refreshments or coffee service?

Related Links

How to systematically analyze any situation for better decision making

9 steps to better decisions





Leadership, do you want the job or just the title and benefits?

2 10 2006

Everyone wants to be in charge. Being the leader seems to be a universal goal of most people working today.

Do you really want the job, or just the title and benefits?

A leadership position requires the use of many abilities and skills which most of us do not have, or do not have fully developed. It requires sacrifice and discipline. A leaders life is filled with decisions that are not black and white.

It’s all about people, motivating, directing, and evaluating, listening and learning with them.

A leader is often lonely, but never alone. Highly criticized and analyzed by their own team and by outsiders. Must be flexible and adaptable, and at the same time firm and unwilling to compromise.

Are you ready for the job?

Guide vs. Signpost. Do you enjoying pointing people in the right direction, telling them where to go? This is not leadership. A signpost points the way, offers no resources or plan and no strategies on how to get there.

Leading others is far different from pointing the way. Leaders take responsibility for everything that happens during the journey, they prepare strategic and contingency plans, provide resources, and keep their people motivated and on the right road.

Teaching vs. Criticism. Able to see the flaws in others, their work and their results? The ability to find flaws is important only if you use these opportunities to teach others how to prevent or improve their performance or results. Pointing out flaws and errors for any other reason is not part of the leadership function.

Coaching vs. supervision. Telling others exactly what to do, and how to do it, is part of a supervisory role, not a leadership position. Leaders are coaches, they convince others to create and embrace goals and objectives, and to use approved systems and methods in order to achieve them.

Fair compensation vs. jackpot rewards. Do you think leaders and managers make a lot of money for doing nothing? Leadership demands personal responsibility and acceptance of risk. No one gets into a leadership position without sacrifice of some sort. These qualities are paid for and compensated with higher salaries and often perks and privileges different from the other members of the organization. It is compensation well earned, and the entire organization should understand this. It should never be looked upon as a jackpot, or undeserved compensation. If the organization does not view it this way, it’s time to modify the compensation packages or get a leader in place that leads and earns the respect and support of the others organization members.

Related Links

Leadership – who do you want to lead

What defines an exceptional leader

Leadership by default





Fundamental leadership quality – the ability to learn

11 09 2006

“Highly effective, remarkable leaders must be continuous, lifelong learners.”  Kevin Eikenberry

An important skill or ability that is often neglected when we list the qualities of a leader is the ability to learn.  Leaders must have the ability to learn. The reasons for this are detailed at Talking Story with Say Leadership Coaching,  Why Learning is a Leaders’s Most Important Skill.

The 4 fundamental ideas presented include:

  • Leadership is complex, requiring multiple skills and specific knowledge.
  • The current situation does not require leadership, it’s stable.  In order to move away from the present and lead into the future, you have to know where and how.
  • A leader passes on their knowledge and insight to others.
  • The more you learn, the more effective you become as a human being and member of society.

Related Links

What Defines an Exceptional Leader 

There are no new management or leadership ideas
Talking Story with Say Leadership Coaching

The Kevin Eikenberry Group





Curriculum Vitae (español) – Lee Iwan

29 08 2006

Lee A. Iwan

Lee.iwan@gmail.com

 

Desarrollo de Negocios – Executiva Internacional

Planeacion Estrategico * Operaciones * Descubrimiento de Oportunidades

Executivo con experiencia en posicionamiento estrategico, operaciones, gerencia, distribucion, desarrollo y descubrimiento, integracion del cadena de suministro, planeacion estrategia en nuevos negocios, negocios de rapido crecimiento y en organizaciones maduros. Orientada a resultados, lider decisiva, exitoso en la identificacion de mercados nuevos y la solucion pragmatico de problemas. Historia de éxito en incrementando ventas, participacion en el mercado global y utilidades. Prospera en ambientes dinamicos y fluidos mientras manteniendo enfoque y organización. Competencias incluyen:

Planeacion estrategica y su implementacion * Identificacion del mercados
Gerencia de Cambios * Gerencia de Operaciones
Desarrollo de Negocios * Portavoz * Liderazgo del Equipo

 

EXPERIENCIA PROFESIONAL

QUIMICA CENTRAL DE MEXICO S.A. de C.V., Gto. México
mayo 2005 – presente
Gerente de Negocios, Desarrollo y Descubrimiento

Executivo independiente reportando directamente al Director y Consejo de Administacion. Responsible por la visulaizacion, investigacion, creacion, comunicacion, seguimiento, analisis, planeacion y implementacion del desarrollo y descubrimiento de nuevos negocios y proyectos de diversificacion estrategicas.

Logros importantes:

  • Lider del negociaciones y proyecto, Joint-Venture farmaceutica (Mexico-Suiza), fabricacion y comercializacion, acuerdo firmada enero 2006.
  • Negociaciones para alianzas estrategicas para incrementar la posicionamiento global y nacional del empresa a largo plazo.

QUIMICA CENTRAL DE MEXICO S.A. de C.V., Gto. México
marzo 2000 – mayo 2005
Gerente de Negocios, Ventas y Proveedores Internacional

Responsable por descubrimiento de negocios y alianzas estrategica, participacion del equipos, inteligencia del negocio, estrategia para las Asia-Pacifco y America Latina, implementacion de ventas y desarrollo del mercado, control y manejo de distribuidores y agentes, gerencia de logistica y cadena de sumistro, comunicaciones internacionales, globalizacion del cultura corporativa, projectos especiales corporativas.

Logros importantes:

  • Creacion y implementacion de estrategia de ventas y promocion para el mercado en Asia-Pacifico. Ventas de US $ 5 M en 3 años.
  • Iniciado y mantenido alianzas estrategicas con proveedores internacionales, ahorros de USD $ 2 M, fortificamos posicionamiento.
  • Negocio representacions exclusivo de empresas de Sud Africa y EUA. Valor de ventas primer año US $ 2.5 M
  • Incremento competitivida utilizando el departamento de exportacion a manejar y empujar cambios culturales corporativas en planeacion, produccion, tiempo al mercado, cadena de suministro y logisticas, ventas, mercadotecnia y administracion.
  • Negocio descuentos en logistica, ahorros de USD $ 500 K

QUIMICA CENTRAL DE MEXICO S.A. de C.V., Gto. México
julio 1998 – marzo 2000
Gerente de Exportaciones

Responsable para ventas, distribucion, mercadotecnia y desarrollo del negocios en 20 paises, incluyendo America Latina, EUA, Europa y Taiwan.

Logros importantes:

  • Creacion estructura de precios bases y comisiones para agentes y distribuidores en America Latina, resultados incremento en lealtad y ventas de 8%.
  • Re-ingenieria de sistemas administrativas de comunicaciones, facturacion y envio del los productos para incrementa leatad con clientes y distribuidores y incrementar ingresos.

 

MARLY MEXICO SA de CV – Leon, Guanajuato, Mexico
1994 – 2005
Consultor

CLUB ROTARIO LEON – Leon, Guanajuato, Mexico
1997
Consultor

NUVIDA S.A. de C.V., León, Guanajuato, México
enero 1994 – julio 1998
Dueño – Presidente – Fundador

Presidente y Director de Operaciones para negocio de servicios. Clientes corporativos, gobierno y privadas. 80 empleados.

FOLLAS NOVAS S.A. de C.V., Silao, Guanajuato, Mexico
septiembre 1993 – junio 1994
Socio

Proyecto de produccion y supervision de operaciones

FLOWERS FLOWERS INC., Evanston, IL, EUA
marzo 1986 – agosto 1993
Dueño – Presidente – Fundador

Presidente y Director de Operaciones para innovadora start-up negocio de bienes y servicios para el consumidor. Ventas de USD $ 750 K anual.

AMLINGS FLOWERLAND, Niles, IL, EUA
junio 1980 – mayo 1986
Gerente de Sucursal

Responsable por operaciones del sucursal. 70 empleadas. Ventas USD $ 3 M anual.

 

EXPERIENCIA LABORAL DURANTE UNIVERSIDAD Y PREPARATORIA

RECORD CITY, Niles, IL, EUA

KAPS, Champaign, IL, EUA

UNIVERSITY OF ILLINOIS, College of Agriculture, Urbana, IL EUA

UNIVERSITY OF ILLINOIS, College of Life Sciences, Urbana, IL EUA

CRATE & BARREL INC., Chicago, IL EUA

SKIL SAW INC.., Wheeling, IL, EUA

UNITED PARCEL SERVICE, Northbrook, IL EUA

IWAN ELLIS PAINTING, Northbrook, IL EUA

FOLEY KOCH LANDSCAPING, Mount Prospect, IL, EUA

ALLGAUERS RESTAURANT, Northbrook IL EUA

DUNKIN DONUTS, Wheeling, IL EUA

JEWEL FOODS, Wheeling, IL EUA

DEPUSSEY CATTERY, Northbrook, IL EUA

EDUCACION

Bachelor of Science Agricultural Economics, University of Illinois – Urbana, IL, EUA

LOGROS PROFESSIONALES

Weblog: https://leeiwan.wordpress.com April 2006- Presente

Conferencia de la Industria de Cromo, Sud Africa, 2006

Mision Comercial, Mexico India 2005

Curso – Finanzas por no financieros, 2005

Consejero de COFOCE, Comité de proveedores, industria del calzado, 2000 – Presente

Participación en la certificación del ISO 9001:2000, 2004

Misión de Proveeduría, Moscu, Rusia 2004

Misión de Proveeduría, Estambul, Turquía 2003

All China Leather Exhibition, Shanghai, China, 2002 – 2005

Guangzhou Leather Fair, Guangzhou, China 2002 –2005

Misión Comercial México-Centro América, 2002

Asia Pacific Leather Fair, Hong Kong, 1999 – 2005

Linneapelle, Bolonia, Italia 1999 – 2005

Misión Comercial México-China, 2001

Misión Comercial México-Centro América, 2001

Misión Comercial México – China, 2000

Mision Proveeduria, Amsterdam, Holanda, 2000

Miami Leather Fair, Miami, EUA, 2000

FENAC, Leather Fair Novo Hamburgo, Brasil 1999

Miami Leather Fair, Miami, EUA, 1999

Curso – Resolución Miscelánea de Comercio Exterior 2004 a Fondo

Curso – Resolución Miscelánea de Comercio Exterior 2003 a Fondo

Diplomado – Modificaciones a La Legislación Aduanera 2003

Curso – Resolución Miscelánea de Comercio Exterior 2002 a Fondo

Diplomado – Logística de la Comercio Exterior, 2001

Curso – Resolución Miscelánea de Comercio Exterior 2001 a Fondo

Diplomado – Comercio Exterior, 2000

Curso – El Vendedor Estratégico

Periódico AM, Periódico. 1994 – 1996

Society of American Florists, Consejo Editorial, Washington D.C., EUA 1990 – 1992

Chicago-Dempster Merchants Association, Vice-Presidente, Evanston, IL EUA 1998-1990

Lee.iwan@gmail.com





The 6 Fundamental Concepts Behind Every Successful Business

22 08 2006

1. Supply and Demand. The fundamental idea behind business and a market economy. Want to determine where to sell or buy, or predict if prices will be going up or down? Understand the concept of supply and demand.

2. Cause and Effect. Physics applied to the business environment. What you do will affect your competitor and the market and vice versa.

3. People like to feel important and special. Learn this and you’ve discovered one of the fundamental qualities of a great salesperson or marketer.

4. Simple clear communication, on-time. Don’t make it technical, keep it easy to understand. Answer all questions when asked, and never forget to call back and follow-up.

5. Get the work done, on time, and with the highest degree of quality possible.

6. Ask lots of questions and get all the answers.





International business traveller – ambassador, explorer, map-maker

21 08 2006

The critical roles played by international business travellers.

International business travellers play an incredibly important role as ambassadors, explorers and “map-makers” inside their organizations and with their overseas contacts.

Ambassadors, Explorers, and “Map-Makers”

Ambassador of your country and culture. During your trip your actions and reactions are being watched by others. They are trying to confirm, deny or create stereotypes of your country. Everything including your inter-personal skills, business negotiation skills and manners, the way you dress and eat, your choice of hotels, table manners, social skills, and the ability to make small-talk and conversation will be watched, examined and commented upon after you leave. Keep this idea clear at all time during your trip, it is important.

Ambassador of your company. Prepare and bring all materials required for the negotiations and business interactions. Project an aura of professionalism, a willingness to learn and share, and honesty. Create relationships with a long-term vision. You may be promoted or leave the organization some day, but your international contacts will continue to do business with your company.

Ambassador of you. International business is all about relationships, and your behaviour and attitudes are critically important as the liaison and trusted representative. Make promises you can keep, follow-through on the projects and projects. Project honesty and a concern for doing business and maintaining relationships. Your actions should focus on creating a climate of trust and open communication. Don’t try to be someone you are not.

Explorer. The international business traveller, technicians, and sales and business development executives have the added responsibility of verifying existing information, establishing new contacts that will be beneficial in the future, and discovering new ideas and opportunities. It requires an inquisitive character, a bit of courage and a spirit of adventure.

Map-Maker. Often neglected by organizations is the cultural, political and personal information gathered by international business people. This information (or data), should be gathered, filtered and consolidated, and available to the organization after every overseas trip. “Maps” should be made for future consultation and reference. The map-making role requires the separation of the facts from interpretation, personal anecdotes and opinions. This information becomes the foundation for all future strategic and operating decisions.

Related Links

7 Tips for International Business

16 Essential Questions – International Business Traveller’s Quiz

How to do Business in Mexico, Parts 1 – 28

International Business Trip Planning, Part 6





Build your organization, don’t destroy it

14 08 2006

Pragmatic business people know that strategies must be reviewed before, during and after implementation. Difficult questions must be asked and answered throughout the organization. Results analyzed and reviewed in order to identify flaws and errors.

Many times this exercise can push us into seeking and identifying problems instead of solutions. Too much time spent on what can go wrong and not enough focus on what can be created. Gridlock sets in, no solution is good enough, there is always a flaw.

All to often we find ourselves criticizing the work of others and the efforts that did not succeed as expected. We spend time taking things apart to find out what went wrong, and seeking to identify who was responsible for the “failure”. Our days are spent destroying the ideas of others.

Why not focus an equal amount of time on the positive aspects?

What did or will work, and why?

Creation is much more difficult than destruction. Support the creation of ideas and solutions in your organization, make your first analysis focus on the successful or positive aspects.

Ask yourself, “what am I creating today”.